The Diocese of Derry recognises that the greatest of care must be taken when processing personal data about our parishioners and we understand that this is not a purely administrative task. The records we hold can have profound pastoral significance. Personal information is directly relatable to the dignity of human life, and the respect that every individual deserves must extend to information we hold about that individual.
The law provides 6 legal bases for processing data:
- Consent of the Individual
- Contractual Necessity
- Compliance with Legal Obligations
- Vital Interests of the Data Subject
- Performance of a Task in the Public Interest
- Legitimate Interests
Further conditions apply when processing ‘Special Category’ personal data, which includes data revealing religious or philosophical beliefs.
In the majority of instances, the information which we collect and store is of a basic, biographical nature such as contact details- name, address and telephone number but the work of the Church is wide-ranging and there are instances when additional information is necessary.
This notice sets out how we collect personal information about you, how we use, store and share it and how you can interact with us about it.
1. Who is the Data Controller?
- Legal responsibility for all decisions regarding the purpose and means of processing personal data rests with the ‘Data Controller’.
- The Diocese of Derry and more specifically the Derry Diocesan Trust is the Data Controller including when processing is carried out by its curial offices, Parishes and committees. It is important to note that Parishes form part of the Diocese and are not separate legal entities.
- Derry Diocesan Trust is a registered charity, (registration no. NIC105256).
- If you require any further information on this notice or data protection within the Parish please contact: –
Diocesan Office, St Eugene’s Cathedral, Francis Street, Derry BT48 9AP
Tel: 028 71262302
2. Why is personal data processed?
The work of the Parish Priest, parish staff, volunteers and clergy involves interacting with Parishioners on a daily basis. We have carefully considered the information that we hold and have sub-divided our processing activities by subject matter. The table below provides an overview of our processing activities and explains why processing is necessary.
|Subject Matter||Examples||Legal Basis for Processing|
|Sacramental Records||Baptism, Marriage, First Holy Communion & Confirmation Registers||When we collect personal data relating to the celebration of a sacrament and maintain records on parish activities, we do so in the legitimate interests of our Church and its members. Collecting information pertaining to the celebration of our faith is an essential part of the fulfilment of our spiritual and charitable purpose to advance the Catholic religion.
We also process information in compliance with our legal obligations and as part of a wider task in the public interest, for example when officiating at a wedding.
|Records pertaining to the celebration and participation in Mass, events, pilgrimages and services||List of Eucharistic Ministers, Readers, Choir & Musicians, contact information and requests relating to visits to the housebound, information for the Parish newsletter, audio and visual recordings & photographs, Death Registers||
The congregation plays an integral role in all religious services. It is important for us to be able to communicate with you in relation to news about activities and events taking place within the Church and local community including seeking feedback and informing you of any changes to our pastoral plans or ministry. Processing this data is necessary to fulfil our legitimate interests as a Church and to fulfil our spiritual and charitable purpose.
|Pastoral Care, Safeguarding, Health & Safety||CCTV/webcam, Accident Log, volunteer information, training records, Access NI or National Vetting Bureau applications/clearance, record of complaints||This information is of pivotal importance for legal and pastoral reasons and is processed in accordance with our legal obligations, our public tasks and our legitimate interests in contributing to the advancement of our faith in the local community.|
|Finance & Governance including Fundraising & Donations||Gift Aid declarations, parish envelopes, minutes of committee meetings, tender documents, use of facilities, parish draws||The Diocese is a registered charity and we are required to hold information on finance and governance to comply with our legal obligations under charity and tax law.|
|General church administration including information on our employees||Parish diary and telephone directory, routine correspondence, visitation papers, contracts, timesheets, personnel files, miscellaneous information obtained relating to the operation of our website including cookies||This category of data is varied, and processing is based on both contractual necessity and our legitimate interest in achieving our charitable objects of advancing and maintaining the Catholic religion.|
|Statistical and historical information||Parish census and surveys||Processing information of a wider statistical and historical nature is consistent with the performance of a task in the public interest.|